To procure materials and services through strategic approach and choose the right vendor for the requirements by ensuring quality control and adhering to the company's policies and procedures Responsible and Accountable for managing purchasing team and process, Sourcing, negotiation, supplier identification, new project mobilization, delivery, and supplier management
Strategic:
- Strategic Development :
- Spend AnalysisPerform spend analysis and to plan the LTPA/Tender categories based on the priority and needs.
- Identify and pre-qualify new potential suppliers, preparing the tender document with necessary scope, technical and commercial evaluation, Arrangement of samples for approval, Arrange E-Auction to choose the right supplier and Prepare supplier contract agreements.
Operational:
- General Task Management :
- Overseeing and supervising the team and ensure timely purchase by adhering to company policies and procedures.
- Verify and approve PO, ARF and transport indents in the portal.
- Assess and source quotations from potential suppliers.
- Negotiate contracts, improved prices, payment and delivery terms with suppliers and review opportunities to make business savings.
- New Project Mobilization :
- Understand the needs of the new project formulate material and service delivery plan as per requirement and deadlines.
- Regularly update operation heads on the progress of mobilization and resolve any issues faced.
- Monitor/Track spends are within the allocated budget.
- Supplier Performance Management & Evaluation :
- Monitor suppliers and subcontractor performance in conjunction with store and site personnel, evaluate performance of the contract and address any non compliance.
- Evaluate supplier’s performance based on Cost, Quality of Goods/Service, Competency, Consistency Reports, Analysis & Audit.
- Prepare reports on PO spend, Open PO’s, Pending indents and savings and present to management.
- Liaise with internal/external auditors and auditing process to review different contracts and contracting process to determine the completeness, efficacy as well as the accuracy of procurement process to determine the success and failures while administering the procurement contracts.
People Management:
- Relationship Management.
- Develop and maintain strong relationship with internal and external stakeholders.
- Communicate with stake holders regularly, Arrange/Attend internal external meetings and address on the issues faced.
- Ensure that a professional and consistent approach is taken in relation to all supplier relationships.
- Strengthen the supplier relationship by earning their trust with honest communication, listening to their concerns and involving them in the processes and resolve any escalated issues.
Employee Engagement :
- Engaging employees in decision making and to take ownership.
Product/Process Improvement:
- Continuous Improvement :
- Continuously perform Market research by attending industry related Expo's, online research, attend seminars, identify, and meet new potential suppliers and products and to identify areas of improvement to continually drive performance.
- Research and evaluate areas of opportunity and reduce costs where possible.
Education & Certifications:
Knowledge & Skill:
- Soft Services Procurement / Strategic Sourcing and Category management / Analytical and Critical thinking.
- Negotiation / Market Intelligence.
- Procurement ERP System & Vendor Portal / Cost benefit/Price Analysis.
- Strong Interpersonal skills / Result Oriented.
Experience:
- 8 Years of Experience in Soft Service Procurement.
- Knowledge on sourcing and procurement techniques.
- Market Intelligence on sources and trends.
- Experience in collecting and analyzing data / Highly organized and detail-oriented.
